Proclamations and Ceremonial Documents
Mayoral Proclamations and Ceremonial Documents
A ceremonial document is a proclamation, letter or certificate that may congratulate, honor, or recognize a City of Boerne resident or organization and are bestowed at the discretion of the mayor.
Ceremonial documents are reserved for people, places or events that positively contribute to the economic, social, and/or cultural fabric of the City of Boerne.
Ceremonial documents are at the mayor’s discretion, but will not be issued if:
- The request promotes campaigns, events, or ideological and political beliefs that are contrary to the policies or laws of the City of Boerne or not of a generally inclusive and harmonious benefit to the greater Boerne community.
- The request takes a side/position regarding international disputes or is a subjective statement of ideology.
- The request is on behalf of individuals/groups of which the requester has no proven affiliation.
The mayor’s office reserves the right to deny any request or refer the requestor to another official or agency. Presentation of ceremonial documents are typically conducted outside of City Council meetings. The City of Boerne reserves the right to modify documents to meet City of Boerne formatting and editorial standards.
Request a Ceremonial Document
Please click on the tabs below to learn more about each document and any associated requirements before completing the request form. Review the frequently asked questions at the bottom of this page and email us if you have any questions.
Proclamations from the City are issued by the mayor to honor, celebrate, or create awareness of an event, milestone, or achievement within the community. They can be issued for one day, week, or month. These public service documents are not legally binding, nor do they constitute an endorsement by the mayor.
A proclamation is an 8.5 by 11.5-inch document on special stationary that is issued for the following reasons:
- Local, state, or national recognition of an awareness day, week, or month for a cause that directly affects or impacts Boerne citizens (ex: Fire Prevention Month)
- Significant events in Boerne or benefiting the citizens of Boerne
- Organization, business or group milestones and significant anniversaries
- Organization and/or individual significant contributions to society
- Cultural or historical occasions
- Centennial (100th) birthdays
- Wedding anniversaries for 50 years or more (in 5-year increments)
An organization does not have exclusive rights to one day, week, or month of their proclamation and proclamations issued in previous years will not be automatically re-issued. A new request must be submitted and approved.
Letter of Congratulation or Celebration
A letter of congratulation or celebration is a document on City of Boerne letterhead that will be mailed to you once complete, and may be requested for the following occasions:
- Professional celebrations
- Significant birthdays or anniversaries
- Student service organization awards (i.e., Eagle Scout Award, Girl Scout Gold Award, etc.)
- Religious Installations
Required information: A brief summary about the occasion or individual to be honored and their accomplishments, involvement or impact on the community, date of recognition or event, type of event planned, and any other significant information relevant to the request.
Certificate of Commendation
A certificate of commendation is an 8.5 by 11.5-inch document on special stationary that is issued for the following reasons:
- Appreciation - outstanding contributions to the city and citizens of Boerne
Required information: A brief summary about the individual to be honored and his/her accomplishments, highlights of his/her accomplishments, highlights of his/her involvement in the community, the date of recognition, and type of event planned.
- Who can request a ceremonial document?
- How do I submit a ceremonial document request?
- How long is the processing time?
- Can I send a draft of proposed wording for the ceremonial document?
- What happens after I submit my request?
- Can I request for the mayor to present the ceremonial document?
- If the mayor presents a ceremonial document, does the city contact the media?
- Can I get a copy of photos taken during my event?
- Can I publish my ceremonial document on my personal or organization’s website or social media?
- Can I pick up my ceremonial document or have it mailed?
- Where do I pick up my ceremonial document?
- What if I want to make changes to a ceremonial document after receiving it?